BY-LAWS ~ MINUTES OF THE MEETINGS

The purpose of this Council is to respond to the movement of the Spirit in the People of God, to work for a unified mission among its members, and to plan, coordinate, and implement the pastoral goals and vision of the parish and the Church. The Council serves as consultative and advisory group to the Pastor.

Parish Council meetings are usually held the third Wednesday of each month or as needed (September-May) at 7:00 p.m. in the Parish Center. The meetings are based upon the consensus process and open to the parish. Past meeting minutes are posted on this site (click on Minutes link above or scroll down to view). Any parishioner may bring a matter to the attention of the Council through a Council member or by contacting the chairperson at least two weeks prior to a meeting. Faith Formation occurs at every meeting and is an important aspect of the council process.

MEMBERSHIP
Staff Members: Fr. Michael Garvey (Pastor), Gary Keefer (Deacon), Beth Frank (Principal), Sr. Rose Anne Krantz, CDP (Pastoral Minister), Mac Clapp (Director of Religious Education), Jan Huter (Administrative Secretary), Kathi Trares (Council & Parish Secretary).
At-Large Members: Joe Daczko (2010), Camille Bichsel (2010), Greg Pastor (2011).
Appointed Members: Brian Hirsch (2012), Dave O'Donnell (2012), Maria Krause (2011).
Committee Representatives: Phyllis Fussaro-Garden Club (2010), Marie Minard-St. Joseph Cares (2010).

BACK TO TOP

PARISH COUNCIL BY-LAWS
(Approved - Fall, 2007)

Article 1: Name
This organization shall be called Saint Joseph Parish Council.

Article 2: Purpose
The purpose of this Council is to respond to the movement of the Spirit in the People of God, to work for a unified mission among its members, and to plan, coordinate, and implement the pastoral goals and vision of the parish and the Church. The Council serves as consultative and advisory group to the Pastor.

Article 3: Objectives
The main objective of the Council is to foster, reveal, and spread the Gospel message, life, and values of Christ among the members of the Parish. This objective is accomplished through the following:

• by providing an open, honest, and representative forum for full and free discussion of pastoral matters,
• by being true representatives of the People of God,
• by assisting the Pastor in discussing, formulating, and recommending policies, directives, and guidelines that directly affect the Parish community,
• by planning and implementing pastoral goals and priorities in response to the expressed needs and aspirations of the Parish community,
• by coordinating and fostering the development of Parish ministries and organizations that respond to the Gospel message and values,
• by responding, reviewing, and encouraging the continued call to pastoral stewardship of time, talent, and treasure,
• by supporting the vision and ministry of the Parish, its members, and the Parish Staff.

Article 4: Membership and Terms
The Membership of the Council shall consist of the ex-officio members, parish ministry representatives, at-large members, and appointed members. Terms for all members will commence in September and terminate in June of each year.

• Ex officio members: Shall be the Pastor and members of the Parish Staff.
• Parish Ministry Representatives: Shall be elected or appointed members from the various Parish ministries and organizations of the Parish. Representatives shall serve two year terms and may serve for two consecutive terms. After four years on the Council, a member is required to be absent from the Council for one year before returning.
• At-Large Members: Shall come forth from the Parish community through self nomination or by peer nomination. Upon acceptance of the nomination, selection to the Council will be by spiritual discernment. At-Large Members shall serve for two year terms. They may be nominated for a total of two consecutive terms. After four years on the Council, a member is required to be absent from the Council for one year before returning.
• Appointed Members: The Pastor will have the right to appoint members for a two year term. Appointed members shall not be more than two persons at any time. At the end of a term, this person is required to be absent from the Council for one year before returning.

Article 5: Council Make-Up
The Parish Council shall consist of not more than 15 members and not less than 10 members at any given time (not including ex officio members).

• Parish Ministry Representatives: shall not exceed ten members of the Council.
• At-Large Members: shall not exceed three members of the Council.
• Appointed Members: shall not exceed two members of the Council.

Article 6: Eligibility
In order to be a member of Parish Council, a person must meet the requirement of being a registered, confirmed, and active member of Saint Joseph Parish. In addition:

Parish Ministry Representatives: must be regular, active, and participating members in the ministry they represent.

At Large Members: must be registered, active, and participating members in Parish liturgies and activities.

Appointed Members: must be registered, active, and participating members in Parish liturgies and activities.

Article 7: Selection to the Council
Parish Ministry Representatives: In May and/or June of each year, Parish ministries and organizations shall meet to designate a representative. At their meeting, each group, through election, nomination, or discernment shall choose a person to represent this organization on the Council. Ideally, no person shall serve as a representative for more than one ministry or organization. In the event of a resignation or withdrawal of this representative from the Council, the organization/ministry will meet at its earliest convenience to select a successor to finish the term. Those filling a vacancy remain eligible to serve an additional two year term.

At-Large Members: In the Spring of each year, notice will be given to the Parish community asking for nominations either by self or peer. Upon completion of the nominating process, an evening of spiritual discernment and prayer will be held in June. Membership will be determined by lot. In the event of a resignation or withdrawal from the Council by an At-Large Member, the vacancy shall be filled by an appointed member chosen by the Pastor for the completion of the term.

Appointed Members: Will be chosen by the Pastor in consultation with the Parish Staff. In the event of a resignation or withdrawal by an appointed member, the Pastor shall fill the vacancy with an appointed member as soon as possible to fill the term.

Article 8: Responsibilities of Members
Membership on the Council requires attendance at all regularly scheduled meetings, (seven per year). The calendar shall be determined at the first meeting. Absence from three consecutive meetings without excuse can be cause for removal from the Council. Removal from the Council will be called for by the members of the Council in consultation with and upon recommendation to the Pastor.

Article 9: Officers of the Parish Council
The officers of the Parish Council shall be: Chairperson and Vice-Chairperson. The Pastor will be the Chairperson of the Council. The Vice-Chairperson shall be discerned from the members.

Article 10: Appointment and Duties of Officers of the Parish Council
Appointment of Officers: The Vice-Chairperson shall serve a one year term and will be discerned at the first meeting of the year.

Duties of Chairperson: The duties of the Chairperson shall be:

• to preside at all meetings of the Council.
• to direct and implement any special tasks of the Council.
• to plan and set the agenda for Council Meetings.

Duties of the Vice-Chairperson: The duties of the Vice-Chairperson shall be:

• to preside at all meetings of the Council in the absence of the Chairperson.
• to aid in directing and implementing any special tasks of the Council.
• to work with the Chairperson to plan and set the agenda for Council Meetings.

Duties of the Secretary: The duties of the Secretary shall be:

• to keep the minutes of all meetings and proceedings of the Council.
• to keep an attendance record of all the members.
• to be responsible for all council correspondence.

Article 11: Council Meetings and Consensus Model of Decision-Making
Parish Council Meetings: Meetings shall be held seven times a year. Dates shall be determined each year, however, meetings are usually held on Wednesday at 7:00 p.m.

Order of Meetings: The Order of Meetings shall be:

Call to Order
Opening Prayer - Formation
Roll Call and Approval of Minutes
Ministry/Organization Reports
Pastor Report
Staff Reports
Old Business
New Business

Business of the Council: Any business conducted by the Council must take place at a meeting where all members have been notified and a quorum of members is present. A quorum shall be a simple majority of members.

Consensus Model of Decision Making: "Robert's Rules of Order" shall preside at all procedures not outlined in these By-Laws of Parish Council. However, all decisions will be formed as recommendations to the Pastor for implementation using the Consensus Model of Decision-Making.

The Council will strive for the greatest degree of consensus on all its recommendations. Consensus is a group process in which each Council member can and should express their opinion on the matter under discussion. The process is characterized by each member of the Council listening carefully to all the other members with an attitude of openness to each member's unique perspective on the matter. Consensus is not necessarily total agreement, but it is a decision which everyone can gracefully accept and support. After discussion, a recommendation of consensus will be offered to the Pastor for implementation. The Pastor reserves the right to either accept or reject any recommendations made by the Council. In the event that the Pastor would reject a recommendation made by Council, the Pastor must provide good reason to the Council for the rejection and allow for further discussion.

Article 12: Amendments to By-Laws
Amendments may be made to these By-Laws if adopted by two-thirds majority of the total Council. Any amendments to the By-laws must be discussed at a Council Meeting, presented in writing, and voted on at the next meeting. Review of these By-laws will take place on a yearly basis by the members of the Council.

BACK TO TOP

PARISH COUNCIL MINUTES

PARISH COUNCIL
January 20, 2010
Minutes of the Meeting
*submitted by Kathi Trares

PRESENT: Fr. Michael Garvey, Beth Frank, Sr. Rose Anne Krantz, Mac Clapp, Joe Daczko, Jan Huter, Greg Pastor, Maria Krause, Camille Bichsel, Brian Hirsch, Marie Minard, Dave O'Donnell, Phyllis Fussaro, Kathi Trares
EXCUSED: Gary Keefer

Meeting opened at 7:05 p.m. with prayer led by Fr. Garvey; Bishop Murry's letter concerning Haiti earthquake & work of CRS shared (link on diocesan website: http://cathdoy.org/files/scroller/haiti1.pdf)
Last month's minutes approved as submitted.

MINISTRY/ORGANIZATION REPORTS
Garden Club (Phyllis Fussaro) - Group not meeting in Jan. & Feb.; year's calendar on Mar. agenda; Easter environment to be coordinated with Worship Committee.

Home & School Association (Beth Frank) - Upcoming Events briefly noted: Chinese Auction (2/7), Movie Night (2/19), Malley's Candy Sale (2/19-3/5), St. Patrick Scotch Doubles (3/13), Pancake Breakfast (3/28), Cruise In beverage booth (5/8), Flower Sale (5/?), Trunk & Treasure (TBD).

St. Joseph Cares (Marie Minard) - Thanks given to parishioners, Garden Club, Women's Auxiliary, Boy Scouts, K of C for their help with seven families at Christmas; additional five families helped in Dec. & eleven so far in Jan.; volunteering & support at County Clothing Center continues; next meeting is Feb. 2nd.

Stewardship Way of Life Committee - Next meeting 1/28; question/concern was raised about holding Parish Appreciation Dinner in light of serious financial concerns; discussion led to decision to skip this year and possibly hold a picnic/pot-luck style event in the spring or summer instead.

Worship Committee (Gary Keefer-absent) - Camille noted Christmas environment went very well.

PASTOR'S REPORT
Financial Report - Due to serious concerns over falling weekly collections, cumulating debt, and need to "catch up" on bills and our ability to meet upcoming expenses, Fr. Garvey asked Finance Committee to review and revise the budget in order to develop a better understanding of our financial situation; analysis results showed our expected net loss to be greater than projected; outstanding Diocesan liabilities were reviewed as well as diocesan guidelines regarding financial health (referred to in Catholic Exponent article by Msgr. Zuraw - link posted on our website's Parish Planning page). Key trends affecting parish & school financial situation were reviewed including economic situation and declining enrollment; it was concluded that key trends are not expected to turn around any time soon, it is unrealistic to expect church to subsidize school even with budgeted subsidy, and that even with increase of $200 or $300 in tuition, we would still need a number of new students. Next Steps: 1.) Plan for Catholic Schools Week; 2.) Fr. Garvey plans to consult accountant who handles budget activities for some other churches in diocese to help with budgeting and offer suggestions; 3.) Fr. Garvey and Beth plan to meet with Dr. Skube, Superintendent, DOY Office of Catholic Schools, to express our concerns and seek advice. It was noted that Diocesan Parish Planning Process will not have plan for schools until 2011.

PARISH STAFF REPORTS
Deacon Gary Keefer (absent) - Liturgical Ministers' training held Jan. 17th & 18th with good response from current volunteers and a few new Lectors and Eucharistic Ministers being trained.

Sr. Rose Anne Krantz (Pastoral Minister) - RCIA process continues with six people on their faith journey; Bible Study has two sessions continuing into beginning of Lent; Baptismal Preparation Session held Jan.17th; Baptism of Lord (Jan.10th) four young people were baptized by Deacon Gary (included grandson!); Bereavement Session to take place Jan. 26th; Sr. has received certification as FOCCUS Facilitator for Marriage Prep.; Homebound parishioners continue to be visited and kept in contact with; Anointing of the Sick planned for Feb. 28th at 11:15 liturgy (bulletin registration form; Reception Comm. prepared); Catholic Charities of Portage County will hold its Men Who Cook event on Feb. 13th (tickets available through Sr.); Sister is one of presenters at Diocesan Liturgy Day scheduled for Feb. 6th.

Mac Clapp (DRE) - PSR classes reaching out to homebound with cards & visits; New 4th grade team of Sue & Rob Emens (taking over for Nicki Klonaris-Rushnok who was unable to continue); Classmates attending Jan. 17th Baptisms (teachable moment); Six catechists applying for Rel. Ed. Cert. from DOY; Palm Burning Ritual scheduled for Feb.7th. Confirmation Program continues with preparation sessions, reconciliation service, and retreat day with OLPH candidates. Celebrations and preparations continue for First Reconciliation (Jan. 16th) and First Communion (Jan. 24th & 31st). Dinner & Doctrine Jan. 12th very enjoyable with final presentation in series set for Feb. 9th; PSR attendance figures also shared.

Beth Frank (Principal) - Catholic Schools Week (Jan. 31st - Feb. 7th ) plans include Spaghetti Dinner fundraiser, Bingo, All-School Mass & luncheon, Blessing of Throats, shadowing opportunities, Open House and classroom performances, Student Appreciation Day, and Chinese Auction. Marketing continues with DVD presentations to area pre-schools and publicity in newspapers and churches. K of C Drug/Alcohol Poster Contest saw four winners receiving savings bonds and go to diocesan level. Bingo Committee, in-charge and cashiers met and made decision to discontinue Bingo due to attendance and lack of income (last night will be Jan. 23rd); additional fundraiser ideas being brainstormed.

Jan Huter (Administrative Secretary) - Support Our Schools envelope included in Jan./Feb. contribution envelope packet has resulted in $394.00 going toward school expenses. Worship Committee and Music Ministry plan to coordinate a memorial Mass for Shelley Craine (died in car accident 12/13/09); Sr. Rose Anne has been in contact with her parents. Soup Suppers and speakers planned for Tuesdays of Lent (groups were assigned to help ensure enough soup is available on designated weeks - refer to bulletin).

Kathi Trares (Parish Secretary) - Nothing to report.

OLD BUSINESS - None.

NEW BUSINESS
Vice-Chairperson - Referring to Parish Council by-laws, question was raised concerning appointing of vice-chairperson; Fr. Garvey noted that position has been vacant in years past and there are no plans to fill.

Money Saving Solutions - As requested at 11/18/09 meeting, Jan submitted to Fr. Garvey and then presented to Council members her suggestion of forming a small committee to closely review practices and procedures of St. Joe's in order to explore practical areas where viable money saving solutions can be made; members felt any brainstorming or sharing of ideas and solutions would be good to offer help in any way possible; example of two Finance Committee members, two Parish Council members, Beth Frank as Principal, Jan Huter as person intimately involved with parish finances, and Fr. Garvey was presented; proposal will be taken to Finance Committee by Fr. Garvey.

Meeting adjourned at 9:02 p.m. with prayer led by Fr. Garvey.

NEXT MEETING: February 24th [moved from February 17th due to Ash Wednesday]

BACK TO TOP

PARISH COUNCIL
November 18, 2009
Minutes of the Meeting

PRESENT: Fr. Michael Garvey, Beth Frank, Sr. Rose Anne Krantz, Mac Clapp, Joe Daczko, Jan Huter, Greg Pastor, Maria Krause, Kathi Trares
EXCUSED: Camille Bichsel, Brian Hirsch, Marie Minard, Dave O'Donnell, Gary Keefer, Phyllis Fussaro

Meeting opened at 7:10 p.m. with prayer led by Fr. Garvey; last month's minutes approved as submitted.

MINISTRY/ORGANIZATION REPORTS
Finance Committee (Fr. Garvey) - Parish assets and debts were shared; Sunday collections are down, tuition & school income is down consequently everything is being cut as much as possible and finances watched everywhere; Diocesan Restructuring Process has yet to show any solutions; Finance members to brainstorm and go over budget.

Garden Club (Phyllis Fussaro-absent) - Mac mentioned that Christmas Boutique 11/8 a success (Jan noted that $1,000 was made from raffles); 11/11 meeting had money saving ideas speaker, Jay D'Aurelio highlighting Life Teen, and election of officers; annual Christmas party to be held in Garrettsville 12/9.

Home & School Association (Beth Frank) - Trunk & Treat event (10/30) nice turn out for this community-building event; Upcoming events include St. Nicholas Prayer Service & visit (12/3), Secret Santa Shop & Movie with Santa (12/4), Chinese Auction (2/7); Night at the Races fundraiser to be replaced with Scotch Doubles Bowling Night in Garrettsville (tentatively 3/6). Group purchasing projector as 2008/09 school gift.

St. Joseph Cares (Marie Minard-absent) - Report submitted and read by Kathi
Received names of seven families from school for possible help for Thanksgiving - Four families turned down assistance; Women's Auxiliary and Garden Club prayer group each took one family and remaining family to be helped by St. Joseph Cares and the Boy Scouts (Garden Club also gave donation); Nice collection 11/14-15 - should be in good shape for holidays although need continues to be great; 10 families helped since their last meeting; next meeting scheduled for 12/1.

Stewardship Way of Life Committee - No meeting in October; next meeting 11/19.

Worship Committee (Gary Keefer-absent) - Jan noted theme for Advent is "Find Us Ready"; Advent candle will be processed in by parishioners each week (individuals or families to sign-up); Thanksgiving Day liturgy has been changed from a Mass to a Liturgy of the Word with Communion with Deacon Gary presiding (Fr. Garvey traveling to relatives).

PASTOR'S REPORT
Priests' Convocation - Fr. Garvey spoke of Columbus conference (11/3-6) with presentations about various methods to better equip priests of our diocese to respond to parishioners during the upcoming time of transition and review and discussion of the draft proposal for parish reconfiguration developed by individual parish committees, deaneries, and the Strategic Planning Executive Committee (draft will be returned to the Executive Committee, Deans and the Priest Council for further consultation and revision, where necessary. The consultative process on parish reconfiguration will continue until mid-February, when Bishop Murry will be presented with final recommendations from the Priest Council; he will then take time to prayerfully consider recommendations and make his decisions no later than the week of Pentecost, May 23, 2010). Conference also included an emphasis on marriage preparation and Catholic families (Fr. Garvey, Deacon Gary and Sr. Rose Anne are trained to administer FOCCUS evaluation program and will share marriage preparation duties).

Help To Needy - Knights of Columbus 4th Degree have donated $200.00 for needy families; Fr. Garvey to distribute to four parishes within their district; 3rd degree K of C membership also donates to 4C's.
Upcoming Happenings - Retired Religious Fund talk 11/21-22 with 2nd collection 11/28-29; Community Thanksgiving Service planned for 7 p.m. on 11/22 at Mantua Center Christian Church; Advent theme, "Find Us Ready"; Good collection over Christmas anticipated; New PA System to improve church liturgies (Bill Curtin's son, who is the business, working on proposal)

PARISH STAFF REPORTS
Deacon Gary Keefer (absent) - No report.

Sr. Rose Anne Krantz (Pastoral Minister) - Sunday RCIA Sessions have 1 Catechuman and 3 Candidates participating (possibly 2 new people with 2 interviews coming up). Adult Bible Study series to begin next week with "The Lamb & The Beasts" in the morning and "The Names of Jesus" in the evening. Sacrament Preparation for grades 3-6 students being offered Dec. 9 & 16 for those who missed First Eucharist and Confirmation at regular time; need to schedule Confirmation classes for high school students after first of year (Fr. Garvey said that this will be offered through Life Teen). Homebound Visitations continue with two new names, Marie Emerick and Virginia Nelson, recently added; PSR classes sending cards; hospital visits when notified. Bereavement Sessions being well attended with next one set for 11/24; possibility of inviting others to Dec. meeting or doing a special service at that time. Religious Retirement Fund reflection at upcoming weekend liturgies. 4C's Collection of canned fruit for holiday baskets huge success (help from students appreciated).

Mac Clapp (DRE) - PSR Program numbers effected by flu season for a short time; PSR classes participated in 4C's collection efforts; homebound person adopted by classes with prayers, notes & cards sent; PSR staff meeting planned for 11/22 to review Advent resources and work on diocesan certification forms; no PSR schedule for Thanksgiving weekend; Barb Kasubick has agreed to make a cope and miter for our own St. Nicholas costume allowing our 12/6 prayer service and visit to happen without borrowing outfit. Confirmation Program met on 11/1 for lunch, prayer and helping seven residents in area with leaf raking; journal work with sponsors to take place during December; next session is 1/17 and will focus on reconciliation. First Reconciliation parent meetings on 10/25 & 11/1 saw 32 parents attending (28 candidates with two older than 2nd grade); parents are working with children with good deeds project to be brought to 1/16 celebration. Dinner & Doctrine events changed venue to Rusty Nail due to Twin Lakes Country Club closing as of 10/31; Sr. Mary Ann Wiesemann's presented "Morality-It's Not Just What We Do, It's Who We Are" on 11/10; program continues 1/12 with Msgr. Peter Plando, whose topic is "So, You Want to Be a Saint" The Process of Canonization"; tickets are available from Sr. Rose Anne or Mac; final date for series is 2/9. Child Protection Policy Training offered 12/7 at KSU Newman Center; Diocesan of Youngstown Logo Contest open to everyone of diocese (details in bulletin).

Beth Frank (Principal) - Marketing Efforts include school profile photo being recently taken to update for diocesan website and our marketing purposes and DVD's being offered to area pre-schools. Diocesan Restructuring Plan progress to be included in school's December Family Packet (summary of previously report given). H1N1 Vaccination offered to students at no charge from health department with about half participating (2nd round for younger students later). Thanksgiving placemats from the school that were designed by Ken Zander made for K of C's Senior Citizens' dinner. Bill Kulla funeral included students from 4th-8th grade and proved to be a valuable life experience. Paper needed with blank side (that does not include personal or sensitive material) to be used by the school; businesses and individuals to be solicited through bulletin announcement.

Jan Huter (Administrative Secretary) - Parish Appreciation Dinner is set for 3/20 at the K of C Hall (offered at no charge with wash provided). Quick Books can generate many reports in addition to Profit & Loss statements; St. Joseph's has 190 different accounts in its chart of accounts and 10 checking or savings accounts; unique perspective has been gained from 6-7 years experience with program enabling her to have a good understanding of parish's financial picture and to see areas that appear to be able to be cut; recommendation proposal was turned down for presentation at this time (Fr. Garvey asked that it should be brought to him & Finance Committee with a 2 week prior notice).

Kathi Trares (Parish Secretary) - Parish Cookbook a huge success with well received premiere tasting event, Christmas Boutique table, sales after Mass in offices and through newspaper articles and word-of-mouth (proceeds benefitting Appalachian Experience group)

OLD BUSINESS
Bingo - Concerns on program's feasibility were once again raised; 1/9 Extravaganza plans to be discussed at 11/30 meeting; 12/5 night offering free cheeseburgers with paid admission; Jan. meeting of Bingo Committee, In-Charge, and Cashiers to discuss and assess program's future.

NEW BUSINESS
Christmas Children's Choir recruitment taking place for 5:00 p.m. Christmas Eve liturgy with positive interest so far; instrumental aspect a possibility depending on skills; hope is to nurture future involvement in Mass and/or Life Teen.

Meeting adjourned at 8:25 p.m. with prayer led by Fr. Garvey.

NEXT MEETING: January 20th (No Meeting in December)

BACK TO TOP

PARISH COUNCIL
October 9, 2009
Minutes of the Meeting
*submitted by Kathi Trares

PRESENT: Fr. Michael Garvey, Beth Frank, Sr. Rose Anne Krantz, Mac Clapp, Brian Hirsch, Don Engelhart, Dave O'Donnell, Gary Keefer, Joe Daczko, Camille Bichsel, Phyllis Fussaro, Sue Rooth, Marie Minard, Greg Pastor, Jan Huter, Maria Krause, Kathi Trares
EXCUSED: [none]

Meeting opened at 7:05 p.m. with prayer led by Fr. Garvey; minutes were approved as submitted.

MINISTRY/ORGANIZATION REPORTS
Finance Committee (Sue Rooth) - Diocesan fiscal report was reviewed and approved ($64,000 deficit for fiscal year ending June 30 as apposed to $39,000 deficit in previous year); Ox Roast Fair profit was $103,996 (not $110,000 as previously reported due to some late bills); budget reports and decrease in Sunday collections were discussed (Fr. Garvey plans to address); estimate to fix parking lot cracks was submitted but job to be postponed due to lack of funds (more bids being sought for future reference).
Garden Club (Phyllis Fussaro) - Christmas Boutique is Nov. 8th; money to be collected from members to purchase Thanksgiving and Christmas baskets for needy families; December Christmas party to take place.
Home & School Association (Beth Frank) - Next event is Trunk & Treat on Friday, October 30, 6 -9 p.m. with trick or treating, contest, haunted pavilion, bonfire, food & fun.
St. Joseph Cares (Marie Minard) - As of Oct. 14th meeting, 19 adults and 11 children have been assisted with things like rent, food, towing, birth certificate fee; Oct. collection was $390.00 plus $120.00 private donation; Maplewood Care Center Bingo and work at Portage County Clothing Center continue (break taken over winter months with volunteering resuming in March or April).
Stewardship Way of Life Committee (Don Engelhart) - Several members attended diocesan meeting with parishes to receive a "tool kit" to help develop better stewardship programs (hope to implement ideas soon); committee organizing Parish Appreciation Dinner planned for Mar. 20th at the Mantua K of C Hall.
Worship Committee (Gary Keefer) - Plans for All Saints/All Souls celebration were discussed including having Book of Remembrance in church during October and presenting flower to family member of those who were buried from the parish in past year; theme for Advent proposed, "Find Us Ready".

PASTOR'S REPORT
Life Teen - Fr. Garvey spoke of his attendance at conference in Boston 10/18-22? including programs devotion to Eucharist, tech. savvy liturgy with lively music, attention to service and devotions; plans for our Life Teen program are progressing with Core Team forming and meeting, recruitment of teens and musicians (interested teens & adults currently attending St. Helen's program in Newbury); Father's role will be spiritual advisor with Jay & Greg D'Aurelio as parish youth ministers; formal start is planned for January 17 with a Mass & social (planning two Masses per month followed by activities with Core leaders).
Priests' Convocation - Fr. Garvey will attend Columbus conference "Leaders of Hope in a Time of Change" Nov. 3-6 along with 81 Diocese of Youngstown priests to hear presentation from Fr. Dohner; Msgr. John Zuraw will speak on the diocesan pastoral plan being developed for implementation in 2010; priests and bishops from across Ohio will gather on Nov. 6th with the topic being Marriage and Family Life.

PARISH STAFF REPORTS
Deacon Gary Keefer - Liturgical Minister recruitment ongoing with plans to offer training soon (one new person & two possible have come forward so far).

Sr. Rose Anne Krantz (Pastoral Minister) - RCIA Sessions taking place on Sundays; Baptism Preparation Session scheduled for 11/15; Adult Bible Study series begins 11/9 with "The Lamb & The Beasts" in the morning session and "The Names of Jesus" in the evening; Sacrament Preparation with several children catching up on First Eucharist and Confirmation celebration; Bereavement Sessions being well attended with next one set for 11/24.

Mac Clapp (DRE) - PSR Program is in full swing with 166 students enrolled according to last year's attendance & 130 students who have come to class at least once (attendance statistics report shared); Confirmation Program has begun with 29 Candidates enrolled in process participating in two sessions and Rite of Enrollment thus far (leaf raking service project scheduled for 11/1 helping seven residents in area); First Reconciliation preparation for 2nd graders has begun for 27 registered Candidates (parent meetings held 10/25 & 11/1); Dinner & Doctrine events changing venues due to Twin Lakes Country Club closing as of 10/31 (Sr. Mary Ann Wiesemann's presentation on 11/10 moved to Rusty Nail on S.R. 43; remaining two nights to be determined); Diocesan Evangelization & Catechetical Conference on 11/14 at NEOUCOM Center in Rootstown had four people attending from parish.

Beth Frank (Principal) - Preliminary report shared from Sr. Regina Rogers (head of diocesan restructuring of schools) which was presented at Diocesan Principals' Conference (10/21-23) . . . Parish Studies data has been collected with three options: 1. Stay the same; 2. Cluster (come together to do things), 3. Merge (parishes form new parish with one parish council, one finance committee, etc.). It was stated that there will be no closures in Round I even though five diocesan elementary schools have already closed or merged. Schools' major issue is enrollment (diocesan down 6%, lost 514 students this year) followed by finances, decline of parish income, the attitude of Catholics toward their faith, parochialism (restricted in scope to personal parish/school), and moving away from schools for the poor (making Catholic education available only for elite). The planning process study shows: Ashtabula County is isolated area; Columbiana County has one school near another that could combine but another by itself; Portage County's three schools are separated by distance; Mahoning County has been meeting for past five years and met with Bishop Murry with plans to hire strategic leadership and form team to study their county during the next 14 months; Austintown Schools have merged with students doing well but parents having difficulties letting go of traditions; Stark County decision yet to be made (their discussions include regionalizing, putting Jr. High in High School, but no decision is close to being made); Trumbull County has Fr. Richard Murphy & Sr. Regina working with both parishes.
Bishop is looking at funding schools at diocesan level and taking it out of parishes; feeling is that it won't solve problems and may be too little too late for some; some pastors are more comfortable with paying flat rate to diocese rather than providing monthly subsidy check to another parish with school.

Sr. Regina's recommendations to the Bishop include:
1. Finances - start looking at development issues on diocesan and parish level, making tuition that is realistic, and having diocesan wide funding
2. School - every school have a five year strategic plan to renew finances, marketing, etc.
3. New Model of Leadership - involving changes at the DOY Central Office, Principals, Parish Levels. How to meet goals of working in boards is a new concept that needs to be considered.
4. Planning & Vision - need to rethink present education issues including role of principal, role of pastor, role of central office, seniority issues, parochialism.
5. Clergy - pastors need to be screened carefully if sent to parish with a school (in-service for new pastors, concerns about role with children in relation with sex abuse issues, priests should be required to support Catholic education, different role of governance in schools).
6. Educate Board Members - bottom line is more than finances.
7. Change High School boundaries from the way they are presently used.

Also, work that has been done should continue with proactive stance instead of reactive. Parishes are finding that a big push to solve financial troubles only fix for a year. Concerns include people feeling insulted that meetings about school planning process have not happened, decisions about finances are not known, what the next step is (talked about for years, diocese should hire a strategic planner, must be layered approach). Sr. Regina will put all recommendations in writing and send to superintendent, Dr. Skube and then to the principals. Both will pass them on to us. Again, none of this information is confirmed. It was given as a preliminary report only.

Fr. Garvey assured everyone that if enrollment decline puts parish in major deficit, he'll go to Bishop about this "red flag" & ask for school help or closing; he promises to do everything possible so that St. Joseph School remains open.

Jan Huter (Administrative Secretary) - Parish Financial Obligations being met as far as payroll for Church, School & Food Service personnel and general bills being paid although it is rough keeping up (members are aware of decreased Sunday collections and other concerns mentioned in Finance Committee report); QuickBooks Course at Maplewood proving to be helpful learning tricks with reporting features (Jan realizing she knows a lot more about program than she thought); Liturgical Ministers Schedule ready for coming weekend with several new servers added & instructions on new procedures regarding preventive measures to ensure sanitary distribution of the Body and Blood of Christ.

Kathi Trares (Parish Secretary) - Parish Cookbook Premiere plans well-underway with excitement building for 11/1 kick-off with sampling of various recipes & cookbooks being available for the first time (proceeds benefitting Appalachian Experience group); Stewardship Resource & Bulletin Building Blocks publications from bulletin company, J.S. Paluch, very well done; plans to use weekly stewardship reflection corresponding to Sunday readings and Living Stewardship Now feature in bulletin throughout coming year; new liturgical year clipart and resource book great aid.

OLD BUSINESS
Council Membership & Terms - In an effort to reduce the number of non-staff members Fr. Garvey had asked for suggestions of other members of parish to serve (no names surfaced); current members including those who's terms have expired as of last spring were asked if they'd like to remain on with the following new make up of Parish Council:

CAMILLE BICHSEL, At Large (Term Expires: May, 2010), JOE DACZKO, At-Large (Term Expires: May, 2010), PHYLLIS FUSSARO, Garden Club (Term Expires: May, 2010), BRIAN HIRSCH, Appointed (Term Expires: May, 2012), MARIA KRAUSE, Appointed (Term Expires: May, 2011), MARIE MINARD, St. Joseph Cares (Term Expires: May, 2010), DAVE O'DONNELL, Appointed (Term Expires: May, 2012), GREG PASTOR, At-Large (Term Expires: May, 2011) [Staff members serve as Ex Officio members]

Fr. Garvey thanked everyone for all that they have done and the time contributed.

St. Joseph School Educational Trust Fund - Fr. Garvey shared the Trust Fund agreement and most recent report from Wells Fargo (Trust fund investment company) then summarized his earlier proposal for permission to use Trust Fund principal when needed for the school (Finance Committee/Trust Fund Committee members approved at 9/10 meeting & September's Parish Council meeting attendance was not have enough to have required 75%); current school enrollment of 89 students (down from 110 for 2008/09 school year), budget deficit despite cost cutting measures & increased parish subsidy, and concerns about keeping current with health care coverage & pension payments were sited as reasons to take this step; members discussed ideas of using funds for school while it is accessible (may be frozen if school would close), planning process to support school in future, and buying time until diocesan planning process gives direction; question as to whether formal written request should be submitted was raised (Finance Committee already approved using meeting minutes as write up); motion was made (by Don Engelhart) to give Fr. Garvey permission to use the principal of the St. Joseph Educational Trust Fund for school use when needed with the stipulation that Finance Committee/Trust Fund Committee members be consulted (motion was seconded by Dave O'Donnell & then approved unanimously)

NEW BUSINESS - None

Meeting closed with prayer led by Don Engelhart and was adjourned at 8:40 p.m.

NEXT MEETING: November 18th

BACK TO TOP