BY-LAWS ~ MINUTES OF THE MEETINGS

The purpose of this Council is to respond to the movement of the Spirit in the People of God, to work for a unified mission among its members, and to plan, coordinate, and implement the pastoral goals and vision of the parish and the Church. The Council serves as consultative and advisory group to the Pastor.

Parish Council meetings are usually held the third Wednesday of each month or as needed (September-May) at 7:00 p.m. in the Parish Center. Past meeting minutes are posted on this site. Any parishioner may bring a matter to the attention of the Council through a Council member or by contacting the chairperson or pastor at least two weeks prior to a meeting. Faith Formation occurs at every meeting and is an important aspect of the council process.

MEMBERSHIP
Staff Members: Fr. Michael Garvey (Pastor), Gary Keefer (Deacon), Sr. Joyce Schreiber, S.N.D. (Pastoral Minister), Peg Haney (Director of Religious Education), Jan Huter (Administrative Secretary), Kathi Trares (Council & Parish Secretary).
At-Large Members: Annette Carlisle (2013), Ruth Skocdopole (2013), Lonna Safko (2014)
Appointed Members: Brian Hirsch (2012), Dave O'Donnell (2012), Dan Fejes (2014)
Committee Representatives: Sue Rooth-Finance Council (2012), Diane Sanderson, Life Teen, Worship Committee, Garden Club (2013) [Submits Report: Marie Minard-St. Joseph Cares].

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PARISH COUNCIL BY-LAWS
(Approved - Fall, 2007)

Article 1: Name
This organization shall be called Saint Joseph Parish Council.

Article 2: Purpose
The purpose of this Council is to respond to the movement of the Spirit in the People of God, to work for a unified mission among its members, and to plan, coordinate, and implement the pastoral goals and vision of the parish and the Church. The Council serves as consultative and advisory group to the Pastor.

Article 3: Objectives
The main objective of the Council is to foster, reveal, and spread the Gospel message, life, and values of Christ among the members of the Parish. This objective is accomplished through the following:

• by providing an open, honest, and representative forum for full and free discussion of pastoral matters,
• by being true representatives of the People of God,
• by assisting the Pastor in discussing, formulating, and recommending policies, directives, and guidelines that directly affect the Parish community,
• by planning and implementing pastoral goals and priorities in response to the expressed needs and aspirations of the Parish community,
• by coordinating and fostering the development of Parish ministries and organizations that respond to the Gospel message and values,
• by responding, reviewing, and encouraging the continued call to pastoral stewardship of time, talent, and treasure,
• by supporting the vision and ministry of the Parish, its members, and the Parish Staff.

Article 4: Membership and Terms
The Membership of the Council shall consist of the ex-officio members, parish ministry representatives, at-large members, and appointed members. Terms for all members will commence in September and terminate in June of each year.

• Ex officio members: Shall be the Pastor and members of the Parish Staff.
• Parish Ministry Representatives: Shall be elected or appointed members from the various Parish ministries and organizations of the Parish. Representatives shall serve two year terms and may serve for two consecutive terms. After four years on the Council, a member is required to be absent from the Council for one year before returning.
• At-Large Members: Shall come forth from the Parish community through self nomination or by peer nomination. Upon acceptance of the nomination, selection to the Council will be by spiritual discernment. At-Large Members shall serve for two year terms. They may be nominated for a total of two consecutive terms. After four years on the Council, a member is required to be absent from the Council for one year before returning.
• Appointed Members: The Pastor will have the right to appoint members for a two year term. Appointed members shall not be more than two persons at any time. At the end of a term, this person is required to be absent from the Council for one year before returning.

Article 5: Council Make-Up
The Parish Council shall consist of not more than 15 members and not less than 10 members at any given time (not including ex officio members).

• Parish Ministry Representatives: shall not exceed ten members of the Council.
• At-Large Members: shall not exceed three members of the Council.
• Appointed Members: shall not exceed two members of the Council.

Article 6: Eligibility
In order to be a member of Parish Council, a person must meet the requirement of being a registered, confirmed, and active member of Saint Joseph Parish. In addition:

Parish Ministry Representatives: must be regular, active, and participating members in the ministry they represent.

At Large Members: must be registered, active, and participating members in Parish liturgies and activities.

Appointed Members: must be registered, active, and participating members in Parish liturgies and activities.

Article 7: Selection to the Council
Parish Ministry Representatives: In May and/or June of each year, Parish ministries and organizations shall meet to designate a representative. At their meeting, each group, through election, nomination, or discernment shall choose a person to represent this organization on the Council. Ideally, no person shall serve as a representative for more than one ministry or organization. In the event of a resignation or withdrawal of this representative from the Council, the organization/ministry will meet at its earliest convenience to select a successor to finish the term. Those filling a vacancy remain eligible to serve an additional two year term.

At-Large Members: In the Spring of each year, notice will be given to the Parish community asking for nominations either by self or peer. Upon completion of the nominating process, an evening of spiritual discernment and prayer will be held in June. Membership will be determined by lot. In the event of a resignation or withdrawal from the Council by an At-Large Member, the vacancy shall be filled by an appointed member chosen by the Pastor for the completion of the term.

Appointed Members: Will be chosen by the Pastor in consultation with the Parish Staff. In the event of a resignation or withdrawal by an appointed member, the Pastor shall fill the vacancy with an appointed member as soon as possible to fill the term.

Article 8: Responsibilities of Members
Membership on the Council requires attendance at all regularly scheduled meetings, (seven per year). The calendar shall be determined at the first meeting. Absence from three consecutive meetings without excuse can be cause for removal from the Council. Removal from the Council will be called for by the members of the Council in consultation with and upon recommendation to the Pastor.

Article 9: Officers of the Parish Council
The officers of the Parish Council shall be: Chairperson and Vice-Chairperson. The Pastor will be the Chairperson of the Council. The Vice-Chairperson shall be discerned from the members.

Article 10: Appointment and Duties of Officers of the Parish Council
Appointment of Officers: The Vice-Chairperson shall serve a one year term and will be discerned at the first meeting of the year.

Duties of Chairperson: The duties of the Chairperson shall be:

• to preside at all meetings of the Council.
• to direct and implement any special tasks of the Council.
• to plan and set the agenda for Council Meetings.

Duties of the Vice-Chairperson: The duties of the Vice-Chairperson shall be:

• to preside at all meetings of the Council in the absence of the Chairperson.
• to aid in directing and implementing any special tasks of the Council.
• to work with the Chairperson to plan and set the agenda for Council Meetings.

Duties of the Secretary: The duties of the Secretary shall be:

• to keep the minutes of all meetings and proceedings of the Council.
• to keep an attendance record of all the members.
• to be responsible for all council correspondence.

Article 11: Council Meetings and Consensus Model of Decision-Making
Parish Council Meetings: Meetings shall be held seven times a year. Dates shall be determined each year, however, meetings are usually held on Wednesday at 7:00 p.m.

Order of Meetings: The Order of Meetings shall be:

Call to Order
Opening Prayer - Formation
Roll Call and Approval of Minutes
Ministry/Organization Reports
Pastor Report
Staff Reports
Old Business
New Business

Business of the Council: Any business conducted by the Council must take place at a meeting where all members have been notified and a quorum of members is present. A quorum shall be a simple majority of members.

Consensus Model of Decision Making: "Robert's Rules of Order" shall preside at all procedures not outlined in these By-Laws of Parish Council. However, all decisions will be formed as recommendations to the Pastor for implementation using the Consensus Model of Decision-Making.

The Council will strive for the greatest degree of consensus on all its recommendations. Consensus is a group process in which each Council member can and should express their opinion on the matter under discussion. The process is characterized by each member of the Council listening carefully to all the other members with an attitude of openness to each member's unique perspective on the matter. Consensus is not necessarily total agreement, but it is a decision which everyone can gracefully accept and support. After discussion, a recommendation of consensus will be offered to the Pastor for implementation. The Pastor reserves the right to either accept or reject any recommendations made by the Council. In the event that the Pastor would reject a recommendation made by Council, the Pastor must provide good reason to the Council for the rejection and allow for further discussion.

Article 12: Amendments to By-Laws
Amendments may be made to these By-Laws if adopted by two-thirds majority of the total Council. Any amendments to the By-laws must be discussed at a Council Meeting, presented in writing, and voted on at the next meeting. Review of these By-laws will take place on a yearly basis by the members of the Council.

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PARISH COUNCIL MINUTES

PARISH COUNCIL
March 21, 2012
Minutes of the Meeting
* submitted by Brian Hirsch / approved by Fr. Garvey

PRESENT:  Fr. Garvey, Annette Carlisle, Brian Hirsch, Diane Sanderson, Jan Huter, Dave O’Donnell, Dan Fejes, Sr. Joyce, Sue Rooth, Lonna Safko
EXCUSED:  Ruth Skocdopole, Peg Haney, Kathi Trares
           
Meeting opened at 7:10 p.m. with a prayer led by Fr. Garvey

FORMATION - Dave O’Donnell – Boy Scouts
Troop #575 founded in 1969 – Mr. Tom Smith, Mr. Robert Penney, & Mr. Charles Peckman; original troop had 14 scouts; influential leaders throughout the years include Mr. Tom Dudley, Mr. Tom Lavery, Mr. Dick Krzys, & Mr. Rick Custer; Mr. Dick Krzys instituted “Eagle Court of Honor” in 1991; Mr. Tom Dudley made available “The Farm” for summer camp in 1990; Mr. Rick Custer is the current scoutmaster and is one of the most influential leaders in the scouts; Troop# 570 in Mantua Village grew from Troop# 575 in 1971; Troop# 575 has only had three scoutmasters in 42 years; Eagle Scout projects that have directly affected St. Joe’s Parish include 4’C’s, access road to Crestwood kept clear of trash and debris, cross country running and skiing trail throughout wooded property, trees planted on St. Joe’s Blvd., new floor and ceiling tiles in Hughes Hall, pavilion built and wired, caution fences and swinging cages at the baseball field, refurbished Corndog booth for fair, entry sign at St. Joseph Blvd., Ox Roast Fair clean-up (over 70 Eagle Scouts came from the troop).

MINISTRY/ORGANIZATION REPORTS
Finance Committee - Fr. Garvey stated that forgiveness plan as discussed during the last meeting was approved (had anticipated a May/June approval but came quicker than expected; Fr. Garvey was the only person to sign the letter to the diocese); formation of a committee for the forgiveness campaign will be discussed at next finance meeting; one payment is left to get the debt current; working with Fr. Garvey to get a letter in the bulletin for the campaign. According to Pat Kelly, finances are in pretty good shape; Fr. Garvey talked with Pat Kelly and we are in the range w/parish salaries. Jan H. asked if there were any plans for fundraisers and Sue R. discussed fundraiser options (stated we need to earn $36,000 - $40,000); we do not want to overshadow the Ox Roast; Jan H. mentioned a Knight of the Races fundraiser as previously done with the school.

Worship Committee - Meeting was held on March 7th discussing Holy Week (Washing of the Feet will be with 7 people and will not announce the representation, Good Friday the church will be open for silent prayer from 12–3 p.m. and service will be at 7 p.m., Holy Saturday Service of light will begin at 7:30 p.m., environment for vigil will be immediately following Good Friday service and Garden Club has been asked for their help again this year), program for the Triduum, placement and procession of the Easter Candle; rehearsal for the vigil will be on April 4th; Sr. Joyce mentioned there will be changes to the mass due to the New Roman Missal. Last scrutiny for RCIA will be at the 8:30 a.m. Mass on March 25th.

Garden Club - Meeting was held on March 14th; Boutique had a good turnout; will pay for the material used in the environment; group participated in the soup supper; will be checking with Romano’s on cleaning the grounds (weeding, etc.); talked about programs to bring more people to the group; Worship Committee has asked for their help with the environment.

Life Teen - Meeting was held on February 23rd discussing Palm Sunday Pancake Breakfast, welcoming 8th graders to Life Teen. Last Sunday night (3/18) they had eleven kids come to the meeting; next Life Night on March 25th.

St. Joseph’s Cares - Carol Hetzel is new person-in-charge; majority of people that are helped are non-parishioners.     

STAFF REPORTS
Sr. Joyce Schreiber, Pastoral Minister - Awakening Faith began averaging 14-15 people in attendance; two more sessions left and people still can come since it is an open conversation; intention to do this twice a year. Baptismal requests pretty good baptismal (2 recently baptized & 4 in preparation). RCIA is reaching the day of initiation with 7 members in the program; Fr. Garvey will talk with Cindy Clark, Linda Ehlert, and Peggy Horvath of the Reception Committee about the reception; Easter Candle will be used in procession along with those being baptized and their Godparents (arrangements to be made to move the candle from the Sanctuary to the Baptismal font); Holy Week has some changes that will occur which are dictated by the New Roman Missal; Washing of the Feet will be simplified with 7 parishioners this year; Scripture class continues to meet currently working on the Gospel of John.

Peg Haney, DRE - Parish Council members reviewed/read DRE report – there were no questions with regards to the report; Fr. Garvey was please with the Confirmation turnout; First Communion is on May 16th at the 11:15 a.m. Mass (19 students); Fr. Garvey indicated that we may be liturgically spreading ourselves too thin (may be further discussed at the next parish staff meeting); May Crowning will be on Sunday, May 13th at the 11:15 a.m. Mass.

Jan Huter, Administrative Secretary - Keeping current on paying everyday bills, thanks to the Ox Roast Fair. Third Ox Roast Fair core group meeting was this past Sunday (5/18); 2 chairpersons’  meeting a year (next one in April); fireworks are back this year; new to the fair is a 5K run “Run of the Ox” – Brian reviewed the details of the run to the council; t-shirt design has been approved (Ken Zander created the design); Suzanne and Todd Gerhardt are Pizza Booth’s new chairs; discussed recognizing Terry Kulka for his years of service to Fair (Austin Anderson has agreed to take Terry’s place as coordinator of set-up crew). Lenten Series – having a good time working on the series; last soup supper is next Tuesday (3/27) with Hiram College Drum Circle; appreciated all the help and support from co-workers in putting together the Lenten series was expressed.

Kathi Trares, Parish Secretary (Jan shared submitted report) - plans for the Ox Roast publicity are well on there way; will be attending a class with Jan H. on Facebook for Businesses

PASTOR’S REPORT
After Easter there will be a pulpit exchange with Fr. Shori on April 14/15; Forgiveness plan approved (need one more month in the current fiscal year); Need to discuss a change in minister assignments due to pool of ministers running low; Confirmation was outstanding; looking forward to Holy Week; Baptisms and marriage renewals have been good.

OLD BUSINESS - None

NEW BUSINESS
Discussed May, 2012 term expirations (Sue Rooth, Brian Hirsch & Dave O’Donnell); Finance committee member will automatically be chosen for Parish Council; discussed putting a cut-out in the bulletin to nominate yourself for Parish Council after Easter; Jan H. asked about the list from the last time Parish Council had vacancies (list is not current); Dan F. asked about a member of RCIA being on council (member may be too new to the parish); Fr. Garvey decided to go with the nomination form in the bulletin.

Meeting adjourned at 8:50 p.m. with a prayer led by Fr. Garvey

NEXT MEETING:  May 16th (April meeting cancelled)

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PARISH COUNCIL
February 15, 2012
Minutes of the Meeting
* submitted by Kathi Trares / approved by Fr. Garvey

PRESENT:  Fr. Michael Garvey, Brian Hirsch, Sr. Joyce Schreiber, Lonna Safko, Jan Huter, Dave O’Donnell, Sue Rooth, Kathi Trares, Lonn Safko
EXCUSED:  Diane Sanderson, Ruth Skocdopole, Annette Carlisle, Peg Haney
ABSENT:  Dan Fejes

Meeting opened at 7:09 p.m. with the Awakening Faith prayer led by Sr. Joyce.

FORMATION – 4C’s (Lonn Safko)
Presentation was given about the Crestwood Coalition for Community Care that serves needy of the Crestwood School District; operated out of Hilltop Church’s basement, food cupboard operates Mon., Wed., Fri., 1:00-3:00 p.m., to folks who have qualified through 211 (although no one in need is turned away); need is greater than supply and storage capabilities; March & April donations qualify for Feinstein Challenge (matched fund); it was noted Boy Scout Troop #575’s Dave Glassner initiated the original food drive and delivery that was the forerunner to the 4C's for his Eagle Project (cupboard  was started following his endeavor) & the troop continues an annual collection around Thanksgiving; it was suggested that more detailed information be publicized and additional collection efforts be made for our parishioners to make them aware of the continuing need.

MINISTRY/ORGANIZATION REPORTS
Finance Council (Sue Rooth) – Draft of our parish’s plan to fulfill diocesan forgiveness program requirements was shared and discussed; “Faith in our Future”, our debt reduction campaign, would be implemented following diocesan approval and committee being formed to flesh out details, presentation, etc.; concerns were raised about alternative option that included further reductions in staff hours and/or positions; next step is to submit plan to the diocese and then form campaign committee.

Worship Committee (Diane Sanderson-absent) – Sr. Joyce and Fr. Garvey gave brief overview of Feb. 2nd meeting which included discussions of Lenten theme, “Create a New Heart”, introduction of Awakening Faith, and RCIA. Easter Vigil time set at 7:30 p.m., First Communion changed from 1:00 p.m. to 11:15 a.m. Mass on May 6th; Liturgical Minister training on hold until after Easter due to time constraints of a busy season (encouraging and training PSR 4th graders as new Altar Servers being discussed).

Garden Club (Diane Sanderson-absent) – No meetings in Jan. or Feb.

Life Teen (Diane Sanderson-absent) – No recent meeting; Fr. Garvey noted that numbers are low but complimented quality program; hope is to draw in newly Confirmed 8th graders with upcoming Pancake Breakfast volunteer opportunity.

St. Joseph Cares (Kathi Trares) – Committee has decided to go to bi-monthly meetings; Carol Hetzel has transitioned well into new president’s position handling incoming requests promptly and efficiently.

PARISH STAFF REPORTS
Sr. Joyce Schreiber (Pastoral Minister) – RCIA moves into it’s final and heart of the program during Lent with Rite of Election and Scrutinies; 4 individuals will receive full communion and 3 more will receive Baptism. Several Baptisms have/will take place in January and February with three more in preparation stages. Awakening Faith ministry has kicked off as one of the pilot parishes in our diocese (Sr. Joyce, Fr. Garvey, Peg Haney, Joe & Angie Daczko, and Doug Chinchar have all attended workshop/training sessions); Invitation weeks (Feb. 4/5, 11/2, 18/19 & Ash Wed., Feb. 22) encourage parishioners to invite family, friends, and acquaintances to reconnect with their Catholic faith; 6-week sessions begin Feb. 26th, 3:30-5:00 p.m. in the All-Purpose Room.

Peg Haney (DRE) Report submitted (Peg attending class at Walsh Univ.) – PSR attendance has dropped in 2012 with illness and winter school sports contributing to decline; burning of ashes held Feb. 12th as part of classes; Winter Games to be held Feb. 26th with scavenger hunt, warm winter waling, relay races and more; 3rd-8th graders participated in K of C poster contest (Emma Kotkowski, Jason Green, Paige Fitzwater, Carli Lusk, and Kristen Onders judged winners); Malley’s Candy fundraiser to help support program. Sacramental Education includes First Reconciliation being held Jan. 25th with 18 children along with their parents and families receiving reconciliation, Confirmation Retreat held Jan. 28th with over 70 Confirmandi attending (St. Joe’s & OLPH), and Confirmation preparations being made with Reconciliation Service on Mar. 7th and the sacrament on Mar. 19th .

Jan Huter (Administrative Secretary) – Lenten Series, “Soup, Song & Soul Stirrings”, all set for Tuesdays of Lent; includes Soup Suppers, 6:00-6:45 p.m., followed by an interactive musical prayer series with a variety of styles of inspirational music to enhance our evening prayer:  Feb. 28 > Upbeat Latino Music with Son de Dios (meaning Melody for God), Mar. 6 > Bill Davies, Mar. 13 > Peaceful, reflective Taize with Carmen Roebke (Pastoral Associate at KSU Newman Center), Mar. 20 > Singing Tibetan Bowls with Kathleen Calby, and Mar. 27 > Hiram College African Ensemble / Drum Circle. Ox Roast Fair Core Group meeting Feb. 26th: entertainment is in place; kettle corn vendor from OLPH K of C lined up; food service changes include replacing onion blossom with fried veggies and exploring best pop supplier deal; Casino to have more focus on Texas Hold ‘Em games; bulletin blurbs will ask for volunteers for a few areas needing new chairpeople. World Day of Prayer to be held at Our Lady of Perpetual Help in Aurora on Mar. 2nd (flyer shared). Diocesan Women’s Spirituality Day to be held Mar. 3rd (flyer shared).

Kathi Trares (Parish Secretary) – Ox Roast Fair publicity gearing up with K105 radio spots already booked for same price as last year and preliminary notices of dates sent out to various newspaper, TV, radio, and travel contacts; 2012 t-shirt design being created by Ken Zander. Website program, Dreamweaver, has been replaced with latest version purchased at a highly reduced student rate (original 2000 version was donated by parishioner Maryann Cole); plans are to learn ins and outs of new program and make improvements on parish site.

PASTOR’S REPORT
Parish Planning & Reconfiguration – Concerns on diocesan forgiveness plan, centralized payroll, and debt were discussed with colleague who assured that St. Joe’s is on right track.

Prison Ministry – Fr. Nick Shori, Director of Parish Planning Implementation and at Mt. Carmel in Niles, and also involved with prison ministry, will be doing a pulpit exchange to raise awareness of prison ministry; Fr. Garvey does services at Portage County facility once a month and Trumbull/Mahoning facility twice a month.

Prayer for Protection of Conscience Rights in Health Care - Bulletin insert with prayer will also include information about contacting congressional representatives to support the Respect for Rights of Conscience Act.

Positive Outlook – Pastor expressed being pleased with number of activities happening, involvement, and hope for better financial picture.
 
OLD BUSINESS – None.

 NEW BUSINESS
Area Crime – Concerns were raised about recent news of vandalism and theft in the area including theft of Ox Roast Fair supplies and car break-ins on Pioneer Trail; members were asked to be extra cautious about securing the building and vehicles and being aware of possible crime situations.

Meeting closed with Prayer for Protection of Conscience Rights in Health Care and adjourned at 9:00 p.m.           

NEXT MEETING:    March 21    Formation – To Be Determined

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PARISH COUNCIL
January 18, 2012
Minutes of the Meeting
* submitted by Kathi Trares / approved by Fr. Garvey

PRESENT: Fr. Michael Garvey, Diane Sanderson, Brian Hirsch, Lonna Safko, Ruth Skocdopole, Jan Huter, Annette Carlisle, Dave O'Donnell, Dan Fejes, Sue Rooth
ABSENT: Sr. Joyce Schreiber, Peg Haney, Gary Keefer

Meeting opened at 7:07 p.m. with prayer led by Fr. Garvey.

FORMATION - Appalachian Experience (Kathi Trares)
A presentation was made about the parish's involvement with the Housing & Repair Program at St. Joseph Church in Clintwood, Virginia. Kathi shared her family's participation, various projects, and scrapbook with photos.

MINISTRY/ORGANIZATION REPORTS
Finance Council (Sue Rooth) - Committee members have been diligently working on plan to meet conditions of diocesan forgiveness plan resulting in proposal for a parish wide pledge campaign, "Faith in our Future", based on our parish mission statement; preliminary presentation plans include explanation of our debt history, cost-cutting measures taken, current state of budget, and meeting diocesan forgiveness plan requirements; lengthy discussion was held concerning current financial picture, risks to continuing in debt, alternative ideas for generating income and/or reducing expenses, and impact on parish and services; Parish Council members agreed that upbeat, positive approach showing the benefits of the plan will show fiscal responsibility and a good investment in our future; next step is to submit plan to the diocese.

Worship Committee (Diane Sanderson) - Advent & Christmas discussion included environment plans, Advent wreath lighting, communal penance service, music, and PSR Christmas program; no January meeting scheduled.

Garden Club (Diane Sanderson) - November's meeting dealt with Christmas Boutique plans; annual Christmas party held (no meetings set for Jan. or Feb.); gift card donations were made to St. Joseph Cares for Thanksgiving & Christmas families.

Life Teen (Diane Sanderson) - Schedule for 2012 determined through March; Confirmation is Mar. 19th & plans are to transition 8th graders into program; still trying to brainstorm ideas to attract more kids.

St. Joseph Cares (Kathi Trares) - Irene submitted report stating that 24 cases were handled in Nov. & Dec. with nine families helped at Thanksgiving and nine at Christmas (most were St. Joseph parishioners); in addition to monthly collections, help was received from K of C Women's Auxiliary, Garden Club, Boy Scouts, Daczko Prayer Group, and co-workers of Mary Dickey; after 14 years, Irene has decided to step down as president, turning it over to Carol Hetzel (Irene intends to serve as vice president until new recruits are found to serve as officers).

PARISH STAFF REPORTS
Sr. Joyce Schreiber (Pastoral Minister) - Fr. Garvey noted that Sister was attending a workshop in Youngstown concerning "Awakening Faith", and evangelization; plans are to implement during Lent this program that encourages Catholics to return to the church and becoming active once again; RCIA and Homebound Ministry continues to be successful; Liturgical Minister training is to be done for a few volunteers unable to make first session.

Peg Haney (DRE) Report submitted (Peg attending class at Walsh Univ.) - PSR's fall program culminated with a performance of "A Story of Christmas" by our PSR students on Dec. 18th during PSR with the help of Fr. Garvey and Bill Davies; event was well-attended as were the receptions that followed in individual classrooms. PSR attendance remained around 85% during the fall months (2012 slightly lower at 82% on Jan 8th and 79% on Jan.15th - too early to tell if this is a trend; more likely, a combination of inclement weather and a long weekend for local public schools); two new families enrolled students in PSR program in Jan., bringing total enrollment to 146 students. A ceremonial Burning of Ashes will be held on Feb. 12th at 9:45a.m. as part of PSR and student activity day is being planned for Feb. 26th (check bulletin for more info. as it becomes available). Sacramental Education includes First Reconciliation on Wed., Jan. 25th at 7:00 p.m. (23 children will be receiving reconciliation at this time), First Communion on Sun., May 6th, hosting the 2012 Confirmation Retreat on Sat., Jan. 28th, 12:30-6:00 p.m. in Hughes Hall with candidates from our parish and Our Lady of Perpetual Help in Aurora attending, and Confirmation to be held on Mon., Mar. 19th at 7:00 p.m.

Jan Huter (Administrative Secretary) - Monthly parish bills are current and payroll is being met (back diocesan assessment, health insurance & self insurance gradually being reduced); Ox Roast Fair Core Group will meet Jan. 22nd with a focus on a number of booths needing chairpeople for this year (includes Distribution, Trash, Pizza, Gyros/Walking Tacos, and possibly Wrist Bands); invitation extended for Women's Spirituality Day on Mar. 3rd at the Ursuline Center, Canfield, with Doris Donnelly, Ph.D., Professor of Theology at John Carroll University, the Keynote Speaker; plans well underway for Lenten Soup Suppers & Presentations with music and prayer theme planned (watch bulletin for details).

Kathi Trares (Parish Secretary) - No report.

PASTOR'S REPORT
Fr. Garvey stated that he felt things in the parish are going well with a continued positive approach; several validations have taken place or are in process and one marriage is planned for Dec. 2012; Awakening Faith an exciting new project being taken on by the parish; additional Liturgical Ministers are needed (suggestions welcomed); transition to New Roman Missal this Advent went well; snowplowing expenses much less than last year and we're pleased with new company; Deanery wide Penance Services are being planned similar to Advent (details to be announced).

OLD BUSINESS - None.

NEW BUSINESS
Formation - It was suggested that Lonna ask her dad, Lonn Safko, if he would be willing to do a presentation about the 4C's and his involvement at February's meeting (she agreed and would let us know his response as soon as possible).

Meeting adjourned at 8:45 p.m.

NEXT MEETING: February 15 Formation - Lonn Safko & the 4C's (confirmed in 1/27/12 email)

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PARISH COUNCIL
October 19, 2011
Minutes of the Meeting
* submitted by Kathi Trares / approved by Fr. Garvey

PRESENT: Fr. Michael Garvey, Sr. Joyce Schreiber, Annette Carlisle, Dave O'Donnell, Dan Fejes, Peg Haney, Sue Rooth
ABSENT: Diane Sanderson, Brian Hirsch, Lonna Safko, Ruth Skocdopole, Jan Huter, Gary Keefer

Meeting opened at 7:07 p.m. with prayer led by Fr. Garvey.

FORMATION - Roman Missal Third Edition (Peg Haney)
With the implementation of the Roman Missal Third Edition on the first Sunday of Advent, Peg spoke about a little of the history and passed out pew cards with the new Mass responses and prayers. The group read the new Gloria together.

MINISTRY/ORGANIZATION REPORTS
Finance Council (Sue Rooth) - Alan Balog was welcomed to the committee (has 30+ years of business and accounting experience); Diocesan Finance Council Guidelines document was reviewed/compared to current by-laws resulting in Sue Rooth being appointed as chairperson and term wording adjustment; Gas Drilling (fracking) item was discussed with members recommending that we take it slow, seek more information as well as legal counsel, and conduct further research to learn what a fair offer is; Hughes Hall roof repairs to be done by Commercial Roofing and Coating Systems as soon as weather breaks; Ox Roast Fair fireworks contract to be signed this fall (recommended 2-year agreement to hold rate); Water Run Off concerns from neighboring land owners were addressed by Portage County Soil and Water Conservation appraising the situation and stating that we don't have any liability (Council advised getting something in writing for our records); Diocesan Forgiveness Plan was reviewed and Alan and Sue volunteered to draft a plan to present to council in December; Budget & Utilities Review showed a higher profit from Ox Roast than originally budgeted and there's a significant decrease in utilities perhaps due to school building not in use as previous years (report for earlier periods may illustrate this impact); Snow Plow Contract has been signed after several bids were reviewed (lowest bidder was chosen).

Worship Committee (Diane Sanderson-absent) - Fr. Garvey and Sr. Joyce shared committee's planning for Advent, new Roman Missal introduction, and Christmas; recent number of funerals and weddings have challenged decorating process; idea for a Flower Fund remembrance tree was introduced (Council questioned placement, duplication of names in bulletin, visibility); new altar server was trained (future plans to include all PSR 4th graders in training).

Garden Club (Diane Sanderson-absent) - No report.

Life Teen (Diane Sanderson-absent) - Fr. Garvey spoke of an encouraging recent attendance (10/16) and good adult participation; hope is to build teen involvement; group will travel to St. Mary's in Hudson for a presentation on Oct. 23rd.

St. Joseph Cares (Kathi Trares) - Irene Welling submitted that a total of $1,266.62 have been distributed to 24 cases that included 29 adults and 27 children from 9/1 through 10/17; account balance is $544.43.

PARISH STAFF REPORTS
Sr. Joyce Schreiber (Pastoral Minister) - Anointing Mass (10/16) was well attended with enjoyable reception; 10/11 Dinner & Doctrine very successful with nearly 100 in attendance from deanery and Fr. James Daprile from Our Lady of Perpetual Help, Aurora, speaking about his pilgrimage trip through Spain (next event is 10/15 with Fr. David Misbrener of St. Peter of the Fields, Rootstown, presenting "Advent Through the Eyes of the Icons"); Eucharistic Minister training and commissioning has taken place with plans for four more to attend make-up training; RCIA has five adults participating with possibility of one more and two junior high students being prepared as well (prayers requested for one candidate who was recently diagnosed with cancer); Ministry Day on 10/23 to include catechesis, "dry" Mass with new responses and prayers, refreshments and discussion groups.

Peg Haney (DRE) - PSR has 105 students currently enrolled with attendance averaging about 87% (hope is to register several more families asap); 17 students making First Communion in May, 2012 (parent meeting 11/6) and 21 students making their Confirmation in March, 2012 (Rite of Election 11/27); special activities include Market Day and TRIP fundraisers as well as 10/30 Children's Mass at 11:15 (students serving in various parts & Catholic Charities pantry collection); PSR 5th gr. teacher and CLOW volunteers for 8:30 Mass still needed; Dan Fejes suggested some sort of community meal be considered for students at Thanksgiving or another time (K of C host a Thanksgiving Dinner for senior citizens; Peg felt it was a worthwhile endeavor to explore and that more planning time would be needed).

Jan Huter (Administrative Secretary) - No report.

Kathi Trares (Parish Secretary) - Work of the parish continues.

PASTOR'S REPORT
Hughes Hall Roof Project - Work has begun but rain delays progress.
Snow Plowing - Contract has been signed.
Split Rail Fencing - Several posts need to be replaced due to age and Ox Roast Fair damage to neighbor's area; parishioners with access to auger to help in project.
Tractor Engine - Jason has found a rebuilt engine and in the process of installing.
Boiler Repairs - Back-up boiler receiving needed service.
Ox Roast Fair Fencing Posts - Terry Kulka discovered all of the metal posts were recently stolen (police report filed).
Turfing - Father witnessed vehicle doing damage to grounds and attempted to stop and/or obtain license without success (police report filed).
Christmas Schedule - Masses for Christmas Eve will be 5:00 & 10:00 p.m.; question was raised about having more than one Christmas Day Mass since it falls on Sunday (members recommended the usual 10:00 Mass should be sufficient).
Needs of Young Families - Parish should address how to attract and meet the needs of younger families in lieu of the fact that few volunteer or participate; question was raised whether this was a result of area demographics or something lacking at St. Joe's or both; several activities and/or social events could be planned to draw them; members were asked to brainstorm (Mardi Gras? Casino Night? Utilizing school building?).
Hall Use - Mantua Soccer has requested winter use of hall for skills practice; item to be discussed at staff meeting.

OLD BUSINESS - None.

NEW BUSINESS
November Meeting - Father stated that he'll be away during the week of Council's next scheduled meeting; members agreed to move 11/16 meeting to 11/30 (no December meeting).
Sense of Community - Sr. Joyce spoke about empty front pews and "spread out" seating atmosphere in our space; she felt this does not lend to a togetherness in prayer and takes away from a sense of community; discussion ideas to address concern included directing folks to move (word of mouth, ushers, pulpit announcement), roping off side areas, bulletin blurbs emphasizing importance of community).
Formation - Fr. Garvey asked for a volunteer to lead formation at next month's meeting; since no one came forward, he then asked Kathi Trares to make a presentation about Appalachian Experience.

Meeting adjourned at 8:40 p.m.

NEXT MEETING: November 30th - moved from November 16th due to Fr. Garvey being away that week (Formation - Kathi Trares)

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PARISH COUNCIL
September 21, 2011
Minutes of the Meeting
* submitted by Kathi Trares / approved by Fr. Garvey

PRESENT: Fr. Michael Garvey, Sr. Joyce Schreiber, Diane Sanderson, Brian Hirsch, Annette Carlisle, Dave O'Donnell, Dan Fejes, Ruth Skocdopole, Peg Haney, Lonna Safko, Sue Rooth, Jan Huter
ABSENT: Gary Keefer

Meeting opened at 7:07 p.m. with "Anima Christi" prayer led by Fr. Garvey. New members were welcomed.

FORMATION - Mission Awareness & Evangelization (Dan Fejes)
New Council member Dan Fejes shared is 2 year Peace Corp experience just out of college; he spent his time teaching math in Tanzania in the country of East Africa and learning about missionary work; soon after returning he participated in the Housing Repair Program in Clintwood, Va with members of Our Lady of Perpetual Help in Aurora along with three other St. Joseph parishioners (this then led to our parish forming a group, Appalachian Experience).

MINISTRY/ORGANIZATION REPORTS
Finance Council (Sue Rooth) - No recent meeting but budget has been prepared, approved, and submitted to Diocese; members have been made aware of needed Hughes Hall roof repairs. Fr. Garvey shared details of company hired to do work which should begin very soon, pending weather, and take approximately five days (three or four bids were explored and appropriate diocesan paperwork has been completed; PVC material with 15 year warranty); skilled parishioners will assist/coordinate a drain installation with roofer. Father also shared a break-down of what we owe DOY and it was noted that parish debt should be significantly reduced this year.

Worship Committee (Diane Sanderson) - Last meeting on Sept. 7th concerned implementing the New Roman Missal (pew cards, Ministry Day, homily introductions, changes in songs, etc.), Anointing Mass (Oct. 16th at 11:15 a.m. Mass), Advent and Christmas environment plans (large wreath on side of altar, nativity by font with raised platforms, remembrance tree with Flower Fund names those being honored), and altar lighting issues (since been addressed).

Garden Club (Diane Sanderson) - At Sept. 14th meeting members discussed 27th Annual Christmas Boutique, Nov. 13th (36 tables have been reserved as of Sept. 13th); set-up to take place Sat. before; Life Teen to handle kitchen. It was noted that lilies near flagpole need attention, 4C's desperate for donations, and a speaker will be at October's meeting. Donations were made for new Communion vessels ($1,000.00) and toward Bill Davies' sister's funeral expenses.

Life Teen (Diane Sanderson) - Aug. 17th meeting involved conversations about Appalachian Experience which saw nine people participating and went well (articles in newspapers), ORF Dunking Booth doing well, First Step for Change project through Catholic Charities to assist families with children (baby bottle change collection), and Christmas Boutique kitchen. Discussions and planning continue on how to encourage more involvement in Life Teen Masses, Life Nights, and other activities; continuing to include 8th grade Confirmation students, mailing to high school teens, bulletin blurbs, teen witness talks, and exploring other parishes' programs are all being tried/considered.

St. Joseph Cares (Kathi Trares) - Group continues to help those in need on a weekly basis, volunteer at Portage County Clothing Center, and hosting Bingo for Maplewood Care Center; donation was made to Bill Davies' family to help with sister's funeral expenses; Women's Auxiliary donated Ox Roast Fair raffle proceeds (approx. $700.00) and plan on donating from upcoming Fashion Show & Vendor Show (Oct. 2nd).

PARISH STAFF REPORTS
Sr. Joyce Schreiber (Pastoral Minister) - Homebound Ministry continues with visitations by Sr. Joyce, Pat Bruckner, and Jean Wojtecki. RCIA has five adults attending sessions and two teens working with catechist, Tina Sargiovanni.
Scripture Study sessions focusing on the Gospel of John are taking place on Tuesdays with about 16 participants at morning and evening sessions. Baptism Preparation continues with an expected four children receiving sacrament through this fall. Eucharistic Minister training resulted in six new people coming forward to serve (commissioning Sept. 25th) and another four to attend make-up training. Portage County Dinner & Doctrine resumes Oct. 11th at the Rusty Nail Restaurant in Twin Lakes (additional sessions in Nov., Jan. & Feb.). Sacrament of the Anointing of the Sick to be held Oct. 16th at the 11:15 a.m. Mass (light reception to follow). Ministry Day planned for Oct. 23rd (more details to follow).

Peg Haney (DRE) - PSR Classes begin Sept. 25th with parent meeting and registration; program will be similar to past; 5th grade Catechist still needed. Peg's office hours Tues.-Fri., 9:30 a.m.-6:30 p.m. in addition to Sunday PSR time.
Need for altar servers will be addressed with training for all 4th grade PSR students.

Jan Huter (Administrative Secretary) - Weekly and monthly bills are current with diocesan bills being handled in a timely fashion as funds allow; suggestion was made to explore Eucharistic Minister numbers needed and procedures at Masses due to lower attendance and fewer people serving resulting in "burn out" (Worship Committee to look at after PSR begins and attendance numbers are reviewed); first Ox Roast Fair Core Group meeting is scheduled for Jan. 22nd.

Kathi Trares (Parish Secretary) - Majority of time spent working on bulletins and website updates; J.S. Paluch sited as an excellent bulletin company with many clipart and article resources as well as great support.

PASTOR'S REPORT
New members Peg Haney, Dan Fejes, and Lonna Safko were welcomed. Financial picture looking up with diocesan financial reports have been completed, debt being reduced, and diocesan forgiveness plan being initiated that promotes prompt payment for current billings and addresses past debts to the diocese (Finance Committee to go over parameters and come up with a plan). Water run-off complaints have been received from S.R. 44 neighbors whose property borders St. Joseph's on the east side; Norm Erickson, Ron & Larry Kotkowski, Bob Fathauer, and Jason Garey were among those who took a look at the area in question and found no evidence of problem on our part; Portage County Soil & Water has been contacted as well. Buckeye Mineral Development has approached St. Joseph's about hydraulic fracturing on our 40+ acres in order to release petroleum, natural gas, or other substances for extraction (often called fracking, process is done from a wellbore drilled into reservoir rock formations thousands of feet down in which highly pressurized fluid creates new channels in the rock for recovery of fossil fuels); parish currently has gas and oil wells on the property which help slightly with heating expenses; Diocese has been contacted about liability concerns; environmental and health safety concerns were raised and worries about technology being ahead of regulations were expressed; proposal which could prove to be very lucrative now and in the future will continue to be thoroughly explored before any decision is made. American Red Cross has asked about parish hosting blood drives; Kathi stated that they were done in the past but discontinued in 2005 due to low participation and scheduling staff and equipment; only involves use of our hall with the rest being handled by them. DOY Parish Ministers' Gathering, which involves Pastoral Ministers, DREs, etc., will be hosted by us on June 20, 2012, using Hughes Hall.

OLD BUSINESS - None.

NEW BUSINESS
Health Fair - Jan inquired about parishioner Anise Broska who works for Home Health Care requesting to hold a health fair for the public in our hall with representatives from various companies in the field; Fr. Garvey was hesitant to approve sighting perhaps a monopoly would result (further discussion at a later date).
Formation - Fr. Garvey asked for a volunteer to lead formation at next month's meeting; question was raised about any ideas or guidelines (could be anything that might be of interest to group or parish); Peg agreed to do in October.

Meeting adjourned at 8:30 p.m.

NEXT MEETING: October 19th (Formation - Peg Haney)

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